Paper-based HR systems are outdated, cumbersome and use a lot of unnecessary paper. If you want your business to grow in the way you want it to, you need to employ HR software for efficiency. Basic HR software solutions cover a handful of HR processes, including maintaining an employee database, archiving personnel records, also, producing directories and organisational charts. The system records all things people-related and many HR software packages allow you to add extra features as you grow. 

We’ve put together some great reasons you should ditch your paper-based HR system. Here are the top 4 day-to-day pros of HR software.

HR software improves performance management

Many HR systems include employee performance and recognition features. When employee recognition and performance management are fully utilised, it becomes a natural part of company culture. Self-assessment, as well as more open communication between management and staff, helps to create an environment where everyone wants to do their best.

HR software empowers staff

A self-service HR system is surprisingly empowering for staff. Passing responsibility to employees is a tricky one. If done appropriately, giving more responsibility to employees is an incredibly enriching experience for both the business and the employee. Done badly and extra responsibility can lead to resentment and stress.

Giving staff the responsibility of managing leave, training needs and engaging in personal performance provides a strategic framework for employee empowerment.

Choosing HR software that is easy to use will mean no special skills are required, and it will be easy for staff to learn. It has the bonus of allowing employees to easily update personal information, such as a change of address, or change of bank details.

HR technologies improve communication and transparency

An HR system that is used and accessed by all employees greatly improves communication channels within any business. Staff won’t have to miss important information or announcement because a manager forgot to pass on a message, or they were on holiday. An effective HR software solution provides clarity, transparency and creates a level playing field for managers.

HR software is cost-effective

HR software solutions are surprisingly cost-effective unless you’re spending lots of money on a bespoke software solution (which frankly is unnecessary in most cases). The money saved on time and paper alone makes HR software viable and reasonable in terms of the cost.

Be wary of expensive solutions with added bells and whistles. Simple, easy-to-use software with a user-friendly interface is more likely to be fully utilised than one that is complex and doesn’t suit your business needs.

We live in a digital age, so it makes good business sense to invest in HR software to support technology-driven business solutions. It is a known fact that HR software systems lead to easier and better employee administration. Make that switch now if you haven’t!